Important Dates and Deadlines for Student Organizations
Stay on track! Note these important dates and deadlines for Student Organizations.
🚨 Important Notice
All deadlines are FINAL. Late submissions may not be processed and could affect your organization's status.
| JULY 2026 | ||
|
July 1 |
Official start of the academic and fiscal year |
Club leadership transitions from old to new |
|
July 13 |
Access to required trainings in Brightspace begins (will end on October 23) |
All e-board members must complete SPARC and Club Training prior to being activated in Bulldog Connection |
| AUGUST 2026 | ||
|
August 3 |
Event Request Form (ERF) opens in Bulldog Connection |
Clubs that are active will have access |
|
August 12 |
Deadline to qualify for the Involvement Fair |
SPARC and Club Training must be completed by this date to participate.August 28, 2026 |
| August 28 |
First day a club can host an event. Fall classes begin |
Welcome Back! |
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August 28 |
Special Elections & Re-registration of existing clubs period OPENS for Fall 2026 and ends September 18 |
Contact SAIL for more information |
| SEPTEMBER 2026 | ||
|
September 7 |
COLLEGE CLOSED |
Admin Calendar |
|
September 8 |
First USG Senate Meeting |
Contact USG for more information |
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September 11–13 |
No Classes Scheduled – College Open |
No club events |
|
September 15 |
BCA Board Meeting |
Contact CD for more information |
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September 18 |
Special Elections Period Closes for Fall |
Contact SAIL for more information |
|
September 21 |
No Classes Scheduled – College Open |
No club events |
|
September 15 |
CFC First Meeting |
Contact USG for more information |
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September 25 ⚠️ DEADLINE |
DEADLINE: SPARC and Club Training for e-board members elected during the Special Election period |
Contact SAIL for more information |
| OCTOBER 2026 | ||
|
October 2–16 |
New Club Registration Period |
Contact SAIL for more information |
|
October 8 |
BCA Budget Committee Meeting |
Contact CD for more information |
|
October 12 |
COLLEGE CLOSED |
|
|
October 13 |
BCA Board Meeting Conversion Day - Classes follow Monday Schedule |
No common hours on this day |
|
October 16 |
Deadline to Complete Petition to Start a New Club |
Contact SAIL for more information |
|
October 23 |
Deadline to Complete SPARC and Club Training to be Active for Fall 2026 |
Contact SAIL for more information |
| NOVEMBER 2026 | ||
|
November 2 |
Black Solidarity Day |
Celebrated the Monday before elections |
|
November 5 November 8 |
BCA Budget Committee Meeting No Classes Scheduled – College Open |
Contact CD for More Information No club events |
|
November 10 |
BCA Board Meeting |
Contact CD for more information |
|
November 25 |
No Classes Scheduled – College Open |
No club events |
|
November 26-27 |
College Closed |
Thanksgiving |
| DECEMBER 2026 | ||
|
December 3 December 8 |
BCA Budget Committee Meeting BCA Board Meeting |
Contact CD for more information |
|
December 14 |
Last Day to Submit an ERF During the Fall Semester |
Contact SAIL for more information |
|
December 15 |
BLACK OUT PERIOD BEGINS |
First day of finals. No club events unless there is an approved exception. |
|
December 21 |
End of Fall Semester |
Last day of finals |
|
December 24-25 |
COLLEGE CLOSED |
Christmas Holiday |
|
December 31 |
COLLEGE CLOSED |
New Year's Eve |
| JANUARY 2027 | ||
|
January 1 |
COLLEGE CLOSED |
New Year's Day |
|
January 4 |
ERF Opens |
Winter classes begin. Winter session ends on January 25. |
|
January 18 |
COLLEGE CLOSED |
Holiday |
|
January 27 |
Last Day of BLACK OUT PERIOD |
Contact SAIL for more information |
|
January 28 |
First Day Clubs May Host an Event for Spring 2027 |
First day of Spring classes. Welcome Back. |
|
January 28 |
Period of Special Elections & Re-registration for Existing Clubs Begins for Spring 2027 |
Period closes February 18. SPARC Training and Club Training completion deadline: February 25. |
| FEBRUARY 2027 | ||
|
February 6 |
No Classes Scheduled – College Open |
No Club Events |
|
February 12 |
COLLEGE CLOSED |
Holiday |
|
February 15 |
COLLEGE CLOSED |
Holiday |
|
February 18 |
Special Elections & Re-registration Period Ends for Existing Clubs for Spring 2027 |
SPARC Training and Club Training completion deadline: February 25. |
|
February 25 |
Deadline to Complete SPARC and Club Training for New Club Leaders Taking Office in the Spring |
Contact SAIL for more information |
| MARCH 2027 | ||
|
March 3–16 |
New Club Registration Period Begins |
Contact SAIL for more information |
|
March 5 ⚠️ BCA Deadline |
Deadline to submit a proposal to the BCA Coordinator for March's meetings ERF should be submitted prior to 3/5/26 |
This is the last meeting to request permissions to spend over $999.99 for the semester Clubs need BCA permission to spend over $999.99 on a vendor and/or for trip approvals |
|
March 10 |
No Classes Scheduled – College Open |
No club events |
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March 11 |
Conversion Day – Classes Follow Wednesday Schedule |
No common hours on this day |
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March 15 🚨 CRITICAL |
Any Event Request Forms for the rest of the semester with service payments (Speakers, Performers, DJs, etc.) ✨ MUST BE SUBMITTED in BULLDOG CONNECTION ✨ |
Service payments include Speakers, Performers, DJs, and similar services Submissions must be made through Bulldog Connection by this date |
|
March 16 |
New Club Registration Ends |
Deadline to submit petition. Contact SAIL for more information. |
|
March 23 |
Deadline to Complete SPARC Training and Club Training for New Club Registration |
Contact SAIL for more information |
|
March 26 ⚠️ CRITICAL |
Last day to submit any CUNY Buy requisitions for remainder of the year expenses. • Speaker payments / DJ's / Services etc. Last day to submit a request for any items $1,000 or more Last day to submit a request for promotional items |
Service payments require a college issued Purchase Order New Suppliers (Individuals not paid by the college before) need to be submitted as a service payment The spending cap for a total transaction is $999.99 |
| APRIL 2027 | ||
|
April 3 |
Last day to submit paperwork for publishing (regardless of total amount) |
This deadline applies to all publication clubs |
|
April 1 |
Club Re-registration Opens for 2027-2028 |
Deadline is May 7. Contact SAIL for more information |
|
TBD |
Last Day to Hold Elections for E-Board Members for 2027-2028 |
Contact SAIL for more information |
|
April 21-29 |
BLACKOUT PERIOD |
Spring Break – College Open. No Club Events. |
|
TBD |
Deadline to submit a proposal to the BCA Coordinator for April's meetings ERF should be submitted prior to TBD |
Ensure all Event Request Forms are submitted before this date for April meeting consideration |
|
TBD 🚨ERF DEADLINE |
✨ LAST DAY to submit any ERFs with funding requests for the semester ✨ |
After this date, no Event Request Forms with funding requests will be accepted for the semester ERFs without funding requests may be submitted until May 5th |
| MAY 2027 | ||
|
May 5 |
Last Day to Submit an ERF with no funding |
Contact SAIL for more information |
|
May 7 |
Last Day to Submit Re-registration in Bulldog Connection for 2027-2028 Last day to have a club election. |
Contact SAIL for more information |
|
TBD ⚠️ Multiple Deadlines |
Deadline to submit a proposal to the BCA Coordinator for May's meetings ERF should be submitted prior to TBD Last day to submit outstanding stipend paperwork Last day to submit ERFs without funding requests |
All stipend forms must be complete and accurate This is the final opportunity to submit ERFs without funding requests for the semester |
|
May 19 🚨 FINAL DEADLINE (Last Day of Classes) |
Last day to submit budget transfers Last day to submit ALL Invoices / Payments / Reimbursement paperwork Last day to submit purchase form for $999.99 and under (as needed) Publication Specific: All printed publications must be completed and received |
Incomplete paperwork will be returned and not processed until corrected All bills for events should be paid within 7-10 business days |
|
May 20 |
Last Day for an undergraduate club to host an event in the Spring semester |
This does not apply to graduate clubs |
|
May 21-27 |
Final exams |
Exception requests are required for events during finals |
|
May 28 (Tentative) |
Commencement Ceremony |
Date is confirmed sometime in the Spring semester |
📋 Important Information
💡
Central Depository Website
📄
Brooklyn College Association (BCA)
📋
📧 Contact Info
Email: Studentact@brooklyn.cuny.edu
For Questions: Ask about deadlines, processes, and requirements